Screening & Safety Measures

We all have a responsibility to support and protect each other. All persons entering our community will follow our screening procedures, which includes a temperature check and questionnaire. Prior to your arrival, please go to this link, https://bit.ly/AsburyEntryPass, to answer our screening questions (Chrome or Safari are the preferred web browsers; there have been issues reported when using Internet Explorer). If you pass the screening, please continue onto the campus. At our screening area please follow the signage to take your temperature at our temperature kiosk. Visitors to our East and West Apartments, Assisted Living and Skilled Nursing must be screened.  All residents, associates, and visitors are required to wear a mask on campus and to practice physical distancing.

Residential Living Residents & Visitors

• Residential Living Residents: If a Residential Living resident travels out of Pennsylvania, the resident will be required to self-quarantine for 14 days upon return.
• Residential Living Visitors: In addition to our current screening process, visitors outside of Pennsylvania seeking to visit Residential Living residents will need to demonstrate a negative COVID-19 test completed in the last 72 hours to able to visit a resident’s home. Please remember that common areas in our community continue to be off limits to visitors. Guests planning to visit are encouraged to carefully follow our website for up-to-date information and to contact Brian Grundusky (717-591-8027) or John Bowen (717-591-8081) with questions. Families are encouraged to arrange for video chats and window visits.

Residents may have up to 4 guests at their home with no time limit. Up to two guests are welcome for overnight visits. Please ensure that you can maintain 6 feet of physical distancing in your home. Visitors must be screened. Masks are required in common areas of our community, and we ask that you avoid touching surfaces and practice 6-feet physical distancing, including one person to an elevator.

Prior to inviting any visitors, please check the PA COVID-19 Travelers Info page here, health.pa.gov/topics/disease/coronavirus/Pages/Travelers.aspx, to ensure any visitors you plan to host have followed the state guidance on travelers (you can also view travel-related FAQs on the webpage).

Residents no longer need to screen in and out when leaving campus. However, residents need to be screened to utilize our dining venues, beauty salon, fitness center and pool.  They will not have to use the new system but will be screened at the entrance of these services areas by the associates from that department.  We are also asking that residents who are planning on taking an overnight or extended trip check in with administration to ensure that the proper protocols are taken during that trip.  We will still have the self -quarantine process in place for those times that residents are at risk. If a resident has a question about their trip or this process, please call John Bowen 717-591-8081.

Health Care Neighborhoods

The Oaks Skilled Nursing: We have re-implemented “Neutral Zone” in-person visits for Skilled Nursing.  These visits will take place in Oak Terrace and all visitors must schedule a time and date. These visits are 20-minutes in length, visitor must complete our screening process, wear masks, and maintain proper physical distance.  We will also continue to offer virtual visits.  To schedule a virtual or in-person visit, please call Jane DelSordo at 717-591-8064.

MapleWood Assisted Living: We have re-implemented “Neutral Zone” in-person visits for MapleWood Assisted Living.  We will also continue to offer virtual visits. To schedule a virtual or in-person visit, please call Kristin Muncaster at 717-591-8381.

Dining Services

In-person dining is currently suspended. We will continue to offer delivery and take-out options.

• Springfield’s is closed to in-person dining beginning, but is currently slated to re-open on January 11
• The Collegiate Café remains open for take-out or pickup options.
• Delivery options continue to be available (no delivery fee).
  • Beginning Dec. 21, we will go back to having both lunch and dinner options (two options for each meal) for delivery. Residents will also be able to order a continental breakfast.
  • Delivery times (after Dec. 21) will be 11:30 a.m. – 12:00 p.m. and 3:30 p.m. – 4:00 p.m.
  • We will also be able to deliver milk and bread if needed.
  • Weekend deliveries will be at noon.
• We will have a special menu for Christmas, New Year’s Eve and New Year’s Day. The café will be closed on Christmas Day and New Year’s Day.
• If you should have any dining questions, you can reach out to Dustin Goss at 717-591-8323.

Wellness Services

The wellness center is temporarily closed, but slated to reopen on January 11. If you have any Wellness questions, please reach out to Justin Margut at 717-591-8368.

Residential Common Areas & Amenities

• Banking is open with no appointment needed. Please follow the bank’s masking and social distancing guidelines.
• East Craft Room is open
• East Gift Shop is open
• Ecumenical services are being taped and televised on Channel 956. Pastoral care calls and visits are ongoing.
• Gardens are open.
• Hair salon is open by appointment. Please call 717-591-8008.
• Housekeeping and carpet cleaning from external vendors for apartment and cottage residents are allowed. Screening is required.
• Library is open.
• Medical Transportation for assisted living and residential living is available. Please call 717-591-8067 to schedule. Shuttle transportation for errands and around campus is currently closed.
• Transportation for grocery trips is open.
• Medicine Shoppe Pharmacy is open.
• Mini-Golf Course and Disc Golf Course are open.
• Shuffle Board and Sports Court is open.
• Walking trails are open.
• West Billiards Room is open.
• Computer Lab is open.
• West Reading Room is open.
• Wood Shop is open.

Mail and Packages: Apartment and Cottage residents are receiving mail and packages as usual. All items for The Oaks or Maplewood are stored for 5 days before distribution for residents’ safety, so please do not send perishable items.

Online Groceries: For assistance in scheduling an online grocery delivery, please contact the Resident Life office at 717-591-8021.

On-Campus Grocery Services: Limited groceries are available on our campus through our dining partner Sodexo. They can be billed to residents and delivered contact-free to their home. Please contact the dining department at 717-591-8329 to place an order.

Testing is an important component of our COVID-19 prevention strategy. We are pleased to share some outstanding results for Bethany Village and the Asbury system. To date, Asbury has conducted just over 64,400 COVID-19 tests at our communities with a positivity rate of  just 1 percent. This compares to a national positivity rate of 9.2 percent. At Bethany Village, we have conducted 5,906 tests with a positivity rate of just 0.6 percent.

Daily updated reports on COVID-19 cases can be found here.

The Oaks Skilled Nursing: State and federal agencies have implemented new associate testing guidelines for all skilled nursing centers, which looks at active on-site cases and the county case ratio. Based on the current positivity rate for Cumberland County, we are testing associates once a week. Residents are monitored daily for any signs identified as potentially symptomatic of COVID-19 per CDC guidelines.

MapleWood Assisted Living: State and federal agencies have implemented new associate/employee testing guidelines for all assisted living centers, which looks at active on-site cases and the county case ratio. Based on the current positivity rate for Cumberland County, we are testing associates once a week. Residents are monitored daily for any signs identified as potentially symptomatic of COVID-19 per CDC guidelines.

Residential Living: A resident who believes they may have been exposed to COVID or is showing symptoms recognized by the CDC as being possible markers of COVID-19, should contact their physician for testing or visit a local testing center. Please also notify Doreen Mank, 717-591-8013, or John Bowen, 717-591-8081, so that we may begin contact tracing on campus.

Please visit our Vaccine Updates page for additional details. To see photos of associates sharing why they got the COVID-19 Vaccine, check out our Facebook page.

The COVID-19 vaccine rollout has begun and we are administering the vaccine here at Bethany Village in line with the priority groups laid out by the CDC and the availability in our area.

• 52 residents and 110 associates in The Oaks Skilled Nursing have received their first and second doses of the COVID-19 vaccine
• 84 residents and 111 associates in MapleWood Assisted Living have received their first dose of the COVID-19 vaccine
• 650 resident and associates of Residential Living have received their first dose of the COVID-19 vaccine
  • The Pennsylvania Department of Health (DOH) acknowledged an issue in the distribution of Moderna COVID-19 vaccines that mistakenly led to second doses being administered to some state residents as a first dose. I am writing to you today with two important updates related to this issue:
    • We have confirmed that all Bethany Village residents or associates who received the Moderna COVID-19 vaccine on Feb. 7 or 8 received the proper first dose.
    • While the first dose was administered correctly to all individuals here, the DOH’s error may cause a delay in the delivery of the second dose. We are still scheduled for the second dose to be administered March 7 or 8, but that date may change depending on the timing of distribution by the state and scheduling by providers. I will have confirmation on or about March 1 and will share any updates at that time. In the event the second vaccine date does get delayed, the DOH says it would still get everyone the second dose within the appropriate timeframe as established by the CDC.
    • Please also know that anyone who received the first dose will receive the second dose.

We have information, FAQs and more on our dedicated Vaccine Information page here.

Associates are cleaning and sanitizing common and activity areas routinely and have been provided with the appropriate cleaning and disinfecting supplies that provide the shortest kill time for viruses such as COVID-19.  These professional-grade products are being used as much as possible by our trained teams, and we store them away appropriately when not in use. If you see additional cleaning supplies around the community in common areas, rest assured they are safe to use and we encourage you to do your part in assisting us in keeping common areas clean.

Cleanliness has always been a priority at Asbury communities, with dedicated maintenance and housekeeping departments ensuring that common areas are kept in good repair and regularly sanitized. With the advent of COVID-19, we quickly enhanced cleaning protocols and time-frames, and continue to monitor the effectiveness of our cleaning products for infection-control. Hand sanitizer stations are available throughout campus common areas, as well as signage addressing infection-control, physical distancing, and mask requirements. Learn more about our prevention and infection-control measures.

The Asbury Communities Operations Team is working with community leadership teams to develop safe, phased reopening plans in line with public health and state guidelines. At all times, we operate out of an abundance of caution with resident safety as our highest priority. Residents and family members can expect regular email updates as we slowly re-open community services and areas.

Please see the CDC Guidelines on Large Events and Gatherings, which is informing our re-opening strategy.

Asbury President & CEO Doug Leidig notes that “reopening is not like turning on a light switch. Think of it as slowly turning up a dimmer switch.” Senior communities such as ours lag for good reason behind these phased-in re-openings; we are guided by many different plans and requirements placed upon us by numerous federal, state and local agencies.

We appreciate your continued understanding and patience as we work through this process safely together.

Main Reception: 717- 766-0279

Virtual Visit Coordinators:

• The Oaks Skilled Nursing: Jane DelSordo, 717-591-8064, JDelsordo@asbury.org
• MapleWood Assisted Living: Susan Crossley, 717-591-8065, SCrossley@asbury.org
• Residential Living: Justin Margut, 717-591-8368, JMargut@asbury.org

Executive Director Brian Grundusky: 717-591-8027, bgrundusky@asbury.org

Director of Social Services John Bowen: 717-591-8081, jrbowen@asbury.org

Administrator MapleWood Assisted Living Bridget Walling: 717-591-8091, bwalling@asbury.org

Administrator the Oaks Skilled Nursing Henri Lively: 717-591-8003, hlively@asbury.org

Asbury Home Services Director Chris Miller: 717-591-8332, chmiller@asbury.org